Bivendo sits on your side of the table for renewals, tenders and renegotiations of IT contracts. Twenty years on both sides of that table, and not a single euro earned from the vendor you end up choosing.
NDA before the first documentFixed fee or results-basedNo vendor commissionsNo procurement headcount requiredGDPR-compliant
Fees shall be adjusted annually by 5% or in line with the index, whichever is higher in line with the Agoria index, capped at 3% per year.
Renews automatically for 36 12 months unless terminated six months 60 days before expiry.
Worked example: on €250,000 a year, art. 7.2 alone saves ± €31,600 over three years.
The problem
Most mid-sized companies have no dedicated IT buyer. The renewal lands on the desk of the IT lead or the CFO, squeezed in between everything else, usually too late to still have a real choice. On the other side sits an account manager with a quota, a discount budget he only releases at quarter-end, and a contract his lawyers wrote. That is not a fair match. We make it one.
The playbook
No secrets, just patterns we watched up close for twenty years, first as sellers, then as buyers. Once you recognise them, you negotiate differently.
Their moveThe real discount only appears in the last days of the quarter or fiscal year, when the quota has to land.
Our moveWe time your decision around their calendar, not the other way round.
Their moveA three-to-six-month notice period, buried in the general terms. Miss it and you are locked in for years again.
Our moveA renewal calendar across all your contracts, and negotiations that start well before the window closes.
Their moveAnnual increases “in line with the index”, or a fixed percentage, or whichever is higher. Small on paper, big after three years.
Our moveA recognised index, a cap, and no stacking with other price increases.
Their moveWhat you need is expensive, the rest comes “free”. Until you want to scale down and nothing turns out to be priced separately.
Our moveLine-item pricing, so you can compare, cut and rebalance.
Their move“35% off” a list price nobody actually pays. The anchor sits wherever the seller put it.
Our moveWe compare net unit prices with what the market pays today.
Their moveA sharper price in exchange for volume you may not reach in three years. The difference is called shelfware.
Our moveCommitments based on what you demonstrably use, with room to scale down.
Their moveA compliance review that happens to coincide with a proposal for a bigger contract.
Our moveYour licence usage mapped before they come looking, and the audit kept separate from the purchase. For complex licensing models we bring in a specialist partner.
Their moveA good relationship slowly becomes exclusivity, and exclusivity means: no competition at renewal time.
Our moveA credible alternative on the table, even if you end up staying.
Examples
A sample of the changes we propose in practice, by category.
Services
Three ways to work with us. Most clients start with the scan and decide what comes next with the numbers in hand.
One-off · 3 weeks · start here
We map your IT contracts and spend, and show you where the money leaks.
from €4,950fixed fee per tier, see below
Per engagement
One contract coming up for renewal, or a vendor you want to put back into competition. We do the work, you make the call.
from €7,500or 25% of first-year savings
Ongoing · 12 months
Your outsourced IT procurement function. No renewal slips through unnoticed again.
on requestlimited capacity: we work with a small number of clients at a time
The number of vendors sets the tier, not the size of your company. We cover the vendors that together make up roughly 80% of your IT spend, for one legal entity in Belgium.
Additional vendor beyond the tier: €350. Contracts negotiated at group level abroad fall outside the scan.
All prices exclude 21% Belgian VAT. Savings only count once your own finance team confirms them.
What we do
Reviewing IT contracts and vendors, in our experience, always uncovers meaningful savings, typically between 10% and 50%, depending on how well you've already negotiated.
Independent, market-validated shortlists for any IT category, with no referral fees or reseller margins.
Competitive pressure on every renewal. We know the seller's playbook because we wrote it.
Cut unused, duplicated and over-tiered seats, across SaaS, ELAs and enterprise stacks.
End-to-end RFx execution: scoping, market scan, evaluation, scoring and award recommendation.
Comparing and optimizing cloud costs across the major providers (AWS, Azure, GCP) and on-prem or local hosting partners: where are you overpaying today, and what's the alternative?
TCO optimization across the full lifecycle, from purchase through refresh to retirement.
Approach
Independence
An advisor who earns from what he recommends is a salesperson. That is why we put these five commitments in writing, for every engagement.
Who we serve
An IT budget between half a million and five million euros a year, and nobody following up the contracts full-time.
The IT manager or CFO handles renewals on the side. We do the groundwork; they keep the decision.
Every acquisition adds another layer of contracts. Harmonising and renegotiating them is often the fastest synergy there is.
A new managed services partner, or bringing IT back in-house. A decision for years, with a contract built to match.
Renewal check
Eight questions, two minutes. Your answers stay in your browser; nothing is sent.
Discretion
The Belgian IT market is small. Everybody knows everybody, and vendors don’t need to know in advance who is sitting on your side of the table. That is why we publish no client names, and not our own either. You get to know us on the first call, under NDA.
Sales, presales and contracting at IT service providers. Then end-to-end responsibility for IT budgets and vendors.
Whoever takes the first call also does the work. No juniors, no pyramid.
After the introductory call, we put you in touch with clients who have agreed to act as a reference.
Questions
No. A good deal is one the vendor can live with too. We make sure you get a market-rate price and fair terms, often with the same partner. Switching is an option, not the goal.
Against what you would have paid without intervention: the current price, including contractual indexation and renewal. We agree that baseline with you upfront, and your finance team confirms the result. Only then does it count towards a results-based fee.
The scan is a fixed price for the work itself, whatever the outcome. If it turns out you're already in good shape, that's a result too: you know for certain your current approach holds up, with the contract register and renewal calendar as tangible output.
Contracts and annexes, invoices for the last twelve months and, where relevant, licence or consumption exports. Read-only access is enough; we never ask for admin rights on your systems.
We sign an NDA before receiving any documents, process data within the EU and delete everything at the end of the engagement unless you ask otherwise.
In: telecom and connectivity, Microsoft 365 and Azure, SaaS, managed services and outsourcing, workplace, hardware and print, security services, colocation and hosting. Commercial terms only: business software such as ERP and CRM. We negotiate price, indexation, term, termination and SLA, but we don’t do functional software selection. Out: buildings, energy and facility management.
We cover the commercial terms of every contract, and for Microsoft 365 and SaaS we also map actual usage. For complex licensing models such as Oracle, SAP, IBM or VMware, we flag the risk in the scan. For a compliance position we work with specialist partners, transparently and without receiving any fee for it.
Dutch and English. Negotiations in French are discussed case by case.
Contact
Tell us briefly what it is about. You’ll get a reply within one working day, with a proposal for a first call.